Exhibitor Registration

We have 2 stand sizes available for you to choose from. 
Please be aware: Electric is only available on the Standard size.


Small Stand

 -  Your exhibition space will be 1.5 metres wide by 2 metres deep.

 -  One 4ft table with cloth and two chairs
 -  YOU MUST ADVISE the events team if you do not require the table and/or chairs.

 -  Your banners and display material MUST NOT EXCEED your exhibition space


Standard Stand

 -  Your exhibition space will be 2 metres wide by 2 metres deep.
 -  One 6ft table with cloth and two chairs
 -  YOU MUST ADVISE the events team if you do not require the table and/or chairs.
 -  Your banners and display material MUST NOT EXCEED your exhibition space


Table cloths must be left after the event, failure to do so will result in a £12.50 penalty


Exhibitors will also receive:

 -   A premium listing in the exhibition brochure - for stands booked before 12.30pm on the 19th June 2020
 -   Two places at our Business Breakfast
 -   Lunch vouchers for two exhibitors
 -   8 Vouchers for teas & coffees served at the Expo. 


Once your booking is complete you will receive:

 
-   Email confirmation of your booking which will include the Exhibitor Manual & Contract and a copy of your company profile, generated from the information provided from your booking

Before the 19th June deadline, you MUST:

 -   Read and digest all exhibitor information provided in the manual
 -   Sign and return the exhibitor contract - this can be found at the back of the manual
 -   Send a scanned copy of your Public Liability Insurance, for a minimum of £2M cover - this can be uploaded at the time of booking
 -   Check all the details on the Company Profile - this information is used for your premium listing in the brochure, our Social Media campaign and on the evhop app for use by visitors on the day. Ensure they are correct and confirm by email to events@essexchambers.co.uk 

For more information on evHop visit their website

If you have any questions or queries, please contact the Events Team on 01268 209050 or email: events@essexchambers.co.uk.

Business Details

Billing Details:

About your Business

Exhibition Brochure Listing

Please ensure that all information entered below is proof read and correct.

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Extra Information

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Each Exhibitor will receive 8 x vouchers for Teas & Coffees. Each Exhibitor will receive 2 x places at the Business Breakfast. Additional places can be purchased online. Each Exhibitor will receive 2 x Lunch Vouchers. Additional Lunch Vouchers can be purchased below.

Ticket Details

x stand(s) with staff (total) @ £ 280.00 each +VAT
x stand(s) with staff (total) @ £ 315.00 each +VAT
advert(s) @ £60.00 each +VAT
advert(s) @ £100.00 each +VAT
lunch(es) @ £7.50 each +VAT
£0.00 +VAT

Payment Method

Attendee Details

Terms & Conditions

Electric and Non-Electric Stands
  • Due to restrictions at the venue, not all stands will have electricity. When booking, ensure to select the correct stand type (with/without electricity) that you require. Electricity is only available on Standard sizes.
  • Exhibitors who have booked an exhibition stand with electric will have access to a single 13 amp socket. Extension leads may not be used unless they have been agreed in advance with the event organisers. It is the exhibitor’s responsibility to ensure that cables do not present a trip hazard. All equipment used will need to be PAT tested and labelled, or have evidence of the equipment being less than 12 months old. You will only have access to electricity if pre booked. This is not possible on the day.
Wi-Fi
  • There is FREE wi-fi at the venue.
Financial and Stand Booking
  • Full payment must be made for your stand when making your booking using either a credit or debit card. If you are unable to pay online, please contact our Accounts Department directly on 01206 363721 to discuss another payment method.
  • All exhibitors will receive an exhibition space including a table and cloth together with two chairs.
  • Table cloths must be left after the event. Failure to do so will result in a £12.50 penalty.
  • Stands will be allocated by our events team in June 2020. If you have a preference as to which stand you would like, you can email: events@essexchambers.co.uk and we will take it in to consideration when allocating stands, however we cannot guarantee that you receive your preferred stand. Similarly, we cannot reserve stands.
  • You will receive 2 free staff places at the Business Breakfast. Additional places can be booked and paid for online.
  • 2 exhibitor staff lunch vouchers are provided for use on the day. You will receive these on arrival at the venue. Additional lunches can be purchased at time of booking.
It is a condition of exhibiting that you must have a valid Public Liability Insurance for a minimum of £2M in place. This should be emailed to the Events Team no later than Friday 19th June 2020. Failure to do so will result in the cancellation of your booking. It is also advisable to be covered by insurance for any loss or damage of property.
  • The exhibition is open to visitors between 10:00am and 3:00pm and exhibition set up is from 7:00am (Exhibitors will not be permitted in the exhibition room before this time - your co-operation is very much appreciated) Further information is detailed in the Exhibitor Manual, which will be sent to you upon your stand booking.
  • There are no restrictions on the number of organisations in certain industry sectors.
  • Sales of food stuffs or drinks by stand holders are prohibited.
  • There shall be no more than one organisation per stand unless agreed in advance with the organisers
Cancellation Policy
  • At least 6 weeks’ notice of the cancellation of a booking is required to qualify for a full refund. By booking your exhibitor place online, you are hereby agreeing to provide 6 weeks' notice to cancel your exhibitor place and qualify for a full refund.
  • If you cancel within the 6 weeks’ notice period, a refund is not able to be provided
Exhibition Brochure
  • Each exhibitor will be provided with a FREE premium exhibitor listing. The information for your listing should be completed above. If we do not receive this information from you by Friday 19th June 2020, only your company name and stand number will appear. If any information about your organisation changes prior to the event, please notify the Events Team via email before the deadline in order for your business information to be displayed accurately in the Exhibition Brochure.
  • Additional advertising is available to purchase above for the brochure in either 1/2 page or full page adverts (brochure is 21cm x 21cm size). Please note - there is limited advertising space available in the brochure. We recommend booking the space for your advert early to avoid missing out. The deadline for advert submissions is Friday 19th June 2020. After this point, we will be unable to accept any new information.
Promotion
  • Exhibitors listing information may be used on our Social Media channels to promote the event. The information for your listing should be completed above. If we do not receive this information from you, your company will not feature in our promotions. If any information about your organisation changes prior to the event, please notify the Events Team via email in order for your business information to be displayed accurately.
  • Our Social Media team may contact you for further information.
  • Your profile will also appear on the evhop app for use by visitors on the day.
  • Please advise the Events Team if you DO NOT wish to feature in our Social Media promotions.

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